The Hosting Agreement with Ascender Pay, the principle software vendor has been signed. A comprehensive user guide, developed by HES and distributed to the universities for comment, will assist institutions in their evaluation of the activities, costs, and benefits in moving to a hosted platform. The costs and benefits are unique to each university, so the aim of the guide is to assist institutions in identifying the costs and benefits relevant to their particular situation.
An Ascender Pay and HES Planning Day was held on July 11 with principle aims to examine and refine the technology development pathways, and more efficient processes for managing change. The event was attended by four senior HR systems university representatives, HES, and key senior Ascender product development representatives. A clear process for managing software enhancements has been established, which has strong support from university representatives and Ascender.
Considerable work is underway to meet legislative changes. The superannuation extraction and reporting files are being enhanced to make the submission via UniSuper compliant to ATO SuperPay requirements, and software updates should be available by October. A separate customisation is being developed for Ascender Pay to be compliant with the new ATO Single Touch Payroll reporting requirements, and the software will be available by late January 2018.
The current Head Agreement for Ascender Maintenance and Support will expire in March next year. The process to renew the prevailing agreement, which dates from March 1998, and incorporate a number of formal variations that have been entered into over the past 20 years is now underway. No major issues are anticipated, and a working draft will be received shortly.
Planning is well underway for the next HRIS face-to-face meeting, to be held in Adelaide from October 25 to 27. A major focus of the October meeting will be the establishment of a number of working parties to progress various software enhancements.