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14/1/08 - ANHEPBP Status Update and Important Dates

Australian National Higher Education Procurement Benchmarking Procurement

Status and Important Dates 14 May 2008

Dear Colleagues,

We are now more than half way through the ANHEP Benchmarking Programme and we are seeing more benefits accruing than we ever anticipated when we started on this endeavour. We shall be able to start the Savings Thermometer with some degree of accuracy once the Survey results start to flow in but from verbal accounts, I am confident we shall return far more to the sector than DEEWR so generously invested in this Programme.

Other rewards have come from the extensive communications and sharing of knowledge and experiences across the universities. The workshops to date have been a great success and I think anyone who has attended these will not have left without having made some new acquaintance or acquired some solid information to take back to their university.

I shall give the current status of the Programme and some important dates, but before I do, please can I remind everyone of the importance of completing the Feedback forms for each of the sub-projects? It is by this means, and only by this, that we are able to specifically identify the savings and benefits that must be reported back to DEEWR. The Feedback forms are available on the HES website if you need an additional copy:

www.hes.edu.au > government funded projects > national procurement benchmarking - ANHEPBP > Commodities and Services

Some Important Dates

16 May 08	Deadline for the PCs and Laptops data gathering stage
12 Jun 08	Telecommunications Reports completed
Mid-June	sub-project 9 to be determined scoped and started
30 Jun 08	Deadline for the return of Feedback forms
30 Jun 08	End of the Reimbursement of Expenses period for Jan 08 to Jun 08
14 Jul 08	Deadline for receipt of Expense Reimbursement claims
21-23 Jul 08	National Finance & Procurement Conference in Cairns incorporating an open AUPC meeting for all Higher Education sector Procurement Managers.
1 Aug 08	PCs & Laptops Reports completed
1 Sep 08	Proposed date for workshops for Telecommunications and PCs & Laptops in Melbourne
30 Oct 08	Second report due for DEEWR

Current Status

The ANHEPBP is composed of 12 sub-projects for commodities and services and 3 Procurement Function benchmarking sub-projects, funded by DEEWR as part of the Workplace Productivity Programme (round 1). The Programme was officially launched in February 2007 and will continue until July 2009.

Please note - all the documents associated with each of the sub-projects, such as the National Market Aggregated Reports and Workshop Notes, are available on the HES website. If you are not able to access any of the pages for benchmarking sub-projects in which your university has taken part, please contact me and it will be resolved.

Phase 1

Sub-Project 1 Office Supplies	This has been completed and the individual university Market Intelligence and the Aggregated Market Reports were distributed on 27th June 2007. The review workshop was held in Melbourne on Wednesday, 11^th March 2008
Sub-Project 2 Laboratory Supplies	This has been completed and the individual Market Intelligence and the Aggregated Market Reports were distributed on 13th July 2007. The review workshop was be held in Melbourne on Thursday, 12^th March 2008
Sub-Project 3 Temporary Staff	This has been completed and the individual university Market Intelligence and the Aggregated Market Reports were distributed on 29th June 2007. The review workshop was held in Melbourne on Thursday, 12^th March 2008
Sub-Project 4 Travel	This has been completed and the individual university Market Intelligence and the Aggregated Market Reports were distributed on 15^th November 2007. The review workshop was held in Melbourne on Wednesday, 11^th March 2008
Procurement Function Phase 1	This has been completed and the individual university Market Intelligence and the Aggregated Market Reports were distributed on 11^th December 2007. The review workshop was held in Sydney on Wednesday, 16^th January 2008
Phase 2
Sub-Project 5 Multi-Function Devices	The data gathering stage of MFDs was completed in October 2007; the reports were distributed on 23rd January 2008. The review workshop was held in Melbourne on Wednesday, 16th April 2008
Sub-Project 6 Transaction Banking	The data gathering stage of this one was completed in November 2007; the reports were distributed on 6^th March, 2008. The review workshop was held in Melbourne on Wednesday, 16^th April 2008
Sub-Project 7 Telecommunications	The data gathering stage was scheduled for completion on the 26^th March 2008. Some participants had difficult with gathering the data and a supplementary set of questions were provided to gain some additional breadth and significance to the rather sparse data. The reports are due for delivery 12^th June 2008. Proposed date for the workshop is Monday, 1^st September 2008.
Sub-Project 8 PCs and Laptops	The data gathering stage started in April 2008 and the data is due to PI on 16^th May 2008. The reports are due for delivery 1^st August 2008. Proposed date for the workshop is Monday, 1^st September 2008.
Procurement Function Phase 2	The experiences of the Phase 1 benchmarking were reviewed in a workshop being held in January 2008 and the data templates for Phase 2 are currently under consideration. Phase 2 was scheduled to run from April to September 2008 but these dates are under review as a result of the timing of the Workshop.

Phase 3 Commodities and Services

The commodities and services to be benchmarked in Phase 3 are being reviewed by the AUPC Executive Committee, taking into account the outcomes of the Survey held in March this year. Membership of the Advisory Groups will be formed according to the Advisory Groups' Terms of Reference and universities will be invited to nominate people who can offer expertise to scoping of particular commodities and services.

The Way Forward

There are only 4 more commodities/services to be benchmarked so when the opportunity arises, I recommend you take advantage of this extraordinary opportunity being provided by DEEWR.

The membership of the AUPC Advisory Groups is gradually changing and expanding. Once the scoping and benchmarking is complete, the role of the Groups takes on another face, as important as the scoping. It is now that recommendations that have been identified in the Market Reports and in the Workshops can be assessed and realised across the sector - spear-headed by the activities of the AUPC Advisory Groups.

If you would like to be a member of the Advisory Group for any commodity or the Procurement Function - or you can recommend someone with the experience/expertise in a specific commodity - please let me know. This is an ideal opportunity to be involved in a very exciting time in Procurement in the sector so please step forward.

Thank you, everyone, for all your hard work and effort.

Best wishes, Jan

Jan Rose
ANHEPBP Project Director

Mobile: 0408 465 358
e-mail: Jan@HES.edu.au

Higher Ed Services

Phone: +61 2 9286.0786
Fax: +61 2 9286.0790
HES Home Page: http://www.hes.edu.au
Address: Level 10, University Centre, 210 Clarence Street, Sydney. NSW 2000. Australia

HES is a professional services company of Universities Australia.

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